phobiasupportforum.com (“the Company”, “we” or “us”) are committed to protecting your privacy, including online, and in the transparent use of any information you give us. This Privacy Notice (the “Policy”) (together with our Terms of Service at https://phobiasupportforum.com/pages/terms/ and Forum Rules & Guidelines at https://phobiasupportforum.com/pages/forum-rules/ ) sets out what information we may hold about you if you provide it, and how that data will be used. No information will be shared more widely than is set out below unless it is required by law. The provisions, measures and rights in this Policy are applied to all personal data (including individually recognisable corporate email addresses) collected on our site, for all products and services offered by our Company. Please read this Policy carefully to understand our practices regarding your personal data and how we treat it.
Who we are
phobiasupportforum.com acts as the “data controller” in the collection, use, storing, protection and transfer of the personal data you provide to us. We are registered with the Information Commissioner’s Office (ICO) under registration number ZA138797. You may contact us at the following address: phobiasupportforum.com Forum Websites Limited, Office 57, Alloa Business Centre, Whins Road, Alloa, Clackmannanshire, FK10 3SA United Kingdom (UK) Phone: +44 (0) 1259 726669 Email: firstname.lastname@example.org
Information we collect from you
phobiasupportforum.com collects and processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and we do not process your information in any other way than already specified in this notice. Unless otherwise agreed with you, we only collect basic personal data about you which does not include any special information about you (often known as “sensitive personal data”). The personal data that we collect and process includes the likes of: –
- Your name
- Your country and city
- Your email address
- Your IP address
- Place an order for products or services on our website.
- Fill out an online contact form.
- Subscribe to our newsletter.
- Provide your contact details to us when registering for an online account.
- Contact us offline; for example by phone, email or post.
- Access features and resources we make available on our website.
How we use your personal information
The purposes and reasons for processing your personal data are detailed below: –
- We collect your personal data for the performance of a contract to provide you with the services you have engaged us to provide, and to assert our right to be recompensed in return for these services. If you do not provide this information, then we will be unable to provide the services you have requested.
- We use your basic personal information to keep in contact with you; to answer any questions or queries you may have submitted and to respond to your customer service and support requests.
- We use the payment information you give us when placing an order only to service that order.
- We collect and store your personal data as part of our legal obligations for business accounting and tax purposes.
What we would also like to do with your information
From time to time, we may wish to send you suggestions and recommendations about goods and services that may interest you by email. However, we will not contact you for marketing purposes unless you have given your prior consent. You can change your marketing preferences or unsubscribe at any time by contacting us by email or selecting the unsubscribe option on any communications from us.
Sharing and disclosing your personal information
We take all reasonable steps to ensure that your personal information is processed securely. We do not share or disclose any of it without your consent, other than for the purposes specified in this notice, or where there is a legal requirement or to enforce our terms and conditions. All information you provide to us is stored on our secure servers. Please be aware, however, that your information may be transferred to and stored on a cloud-based system whose servers are located within the European Union (EU). Should your personal data be stored or transferred to parties outside of the EU, it will be afforded the same level of protection set out in this policy. phobiasupportforum.com uses third-party providers to provide the following necessary business functions and services:
- Web hosting.
- Backup of client websites and storage.
- Analytics and email marketing services.
- Newsletter/promotional emails.
- Transactional emails.
- Forum/community data such as user accounts.
- E-commerce websites for payment processing.
- Handling of client data, websites and associated databases.
- Google (for example, AdSense and Google Analytics)
- Campaign monitor
We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, disclosure, alteration, unauthorised access or destruction. We do this by having in place a range of appropriate technical and organisational measures including but not limited to, secure hosting of our website, virus and malware protections, using an SSL certificate, compliance with PCI vulnerability standards, securing access to our site via a Website Application Firewall (WAF) and procedures in place to deal with any suspected data breach. Any sensitive information (such as credit or debit card details) is encrypted and protected with secure server software (SSL) with 128-bit encryption: the industry standard for secure commercial transactions. It encrypts all of your personal information, including credit card number, name, and address, so that it cannot be read as the information travels over the internet. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer. Additionally, our choice of payment provider allows us to never hold your credit card details on our website. Non-sensitive personal details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. Although we will do our best to protect your personal data, we cannot guarantee the security of any information you transmit to us; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to ensure its security on our systems and try to prevent any unauthorised access, alteration, disclosure or destruction.
How long we keep your information
We only keep your personal information for as long as you are a customer of phobiasupportforum.com, unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation). Note that we are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of six (6) years after which time it will be destroyed. If you consent to marketing, the information we use for this purpose will be kept with us until you notify us that you no longer wish to receive this information. Any other information you provide to us is deleted from our secure servers once we have completed our contractual obligations towards you.
Links to other websites
Visitors to our website
We may collect non-personal identification information about you whenever you interact with our site. Such information may include the browser name, the type of computer you’re using and technical information about your means of connection to our website, such as the operating system, the internet service providers utilised and other similar information. When you visit https://phobiasupportforum.com/ we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the site; where visitors have come to the website from, the pages they visited and to understand how you use the services and resources provided on our website. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
- For registration purposes and to remember your preferences when you interact with the website again. This includes ensuring that you can stay logged in and keeping the site in the language or appearance that you requested.
- Analytics. This allows us to determine how people are using the site and help us improve it.
- Third party advertising cookies. Where this website displays advertising, cookies may be set by the advertisers to determine who has viewed an ad, for instance. These cookies may be set by third parties, in which case our website has no ability to read or write these cookies.
- Other third-party cookies such as those used for Facebook or Twitter sharing. These cookies will generally be set by the third-party independently; cookies not set by our website are not accessible to us.
Advertising and Google Adsense
You have the right to request a copy of the personal information that phobiasupportforum.com holds or processes about you by contacting us. If you believe that the information we hold is incomplete or inaccurate, you have the right to ask us to correct it and/or to complete it. We will strive to update and/or correct it as quickly as possible, unless there is a valid reason for not doing so, at which point you will be notified. You also have the right to request the erasure of your personal data in any of the specific circumstances set out in Article 17 of the GDPR or to restrict its processing. If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated. To contact us about any of your rights, please email mark@foprumwebsiteslimited./com Please provide your full name, phone number and email address when you contact us so we can identify you. If we receive a request for any of the above, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure. If you created an online account with us, you are able to modify and update your own personal information by logging into your user account. If you are not satisfied with our response or you believe we are processing your personal data not in accordance with the law, you have the right to lodge a complaint with the Information Commissioner’s Office https://ico.org.uk/
Your acceptance of these terms
By using our website, you signify your acceptance of this Policy. If you do not agree to this Policy, please do not use our website. Your continued use of our website following the posting of changes to this Policy will be deemed your acceptance of those changes.
**Note: Rules (https://phobiasupportforum.com/community/pages/forum-rules/ ) and Terms of Service (https://phobiasupportforum.com/community/pages/terms/ ) are subject to change at any point without notification; please ensure you read these pages on a regular basis.